We've just released an exciting new feature on the DX2 platform to help you to solve processing issues that are typically manual.
Distribution Summary to code multi-line invoices
The administration to code Invoice Statements where the various lines require splitting and merging to get the correct distributions across divisions or branches has always been a fairly manual task generally done in Excel.
Now in DX2 you can redirect those large Invoice/Statements post capture to our new Distribution Summary area where you can manipulate the data to your requirements pre-approval.
Examples – Travel invoices split across divisions. Vet bills on farms - various lines merged to a single amount to code to a certain GL Code – i.e. all lines for drugs. Vodafone account – different page per branch coded to those specific branch GL Codes.
Once in the Distributions Summary screen there are various actions you can take:
Split a Line
Select 1 line and click the Split button.
This opens up a window where you can split the line as many times as required either by value or %. Edit the description fields and when done, click Split.
Note: Once split you can only consolidate (undo) by using the Merge button.
You can then code the split lines to the correct GL Codes for the relevant departments.
Merge a Line
Select multiple lines (2 or more) and click the Merge button.
The Lines selected and associated totals are consolidated and you can then add a Description and relevant GL Account Code distribution.
To “undo” the merge click the Undo button selected from the ellipsis next to the line:
You can add additional lines to an already consolidated group of lines by selecting the consolidated line and the other lines you wish to add and clicking the Merge button.
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